Non-federal organizations such as contractors, state governments and academic institutions often handle controlled unclassified information, and the National Institute of Standards and Technology is offering specific guidance on protecting that information based on the Federal Information Security Management Act.
For much of her career in government service, Miriam Nisbet has been on the cutting edge of the intersection of digital technology and the Freedom of Information Act. But more than 35 years after she began government service in 1978, Nisbet will leave her post as the government's top FOIA ombudsman at the end of November to take a break and pursue a career in the private sector.
The Office of Management and Budget and the National Archives and Records Administration set two new dates for agencies to get their electronic records in order. OMB issued guidance (pdf) that supports a 2012 directive requiring agencies to manage permanent and temporary email records electronically by the end of 2016 and manage all permanent electronic records in an electronic format by the end of 2019.
The newly created expanded Freedom of Information Act advisory committee set oversight of the FOIA process, increased proactive disclosure and eliminating fees as their top priorities at a June 24 meeting. The committee is comprised of government members and 10 non-governmental members with FOIA expertise. The group was created through the second Open Government National Action Plan with and charged studying FOIA across the government and advising on ways to improve FOIA.
The National Archives and Records Administration will now offer online training for federal employees making digital submissions to the Federal Register and a new web portal to track submissions. The web portal is scheduled to go live this summer and will enable agencies to track their submissions and get immediate feedback on the document's digital signature.
The National Archives and Records Administration will create a committee to improve the way the government process Freedom of Information Act request, a May 5 Federal Register notice says. "NARA has determined that the creation of the FOIA Advisory Committee is in the public interest due to the expertise and valuable advice the Committee members will provide on issues related to improving the administration of FOIA," the notice says.
The National Archives and Records Administration wants agencies to implement a simplified and automated approach to managing the billions of emails they send and receive. The approach, called Capstone, is not mandatory but is designed to help agencies comply with an August 2012 memo from the White House that requires them to electronically manage permanent and temporary email records by Dec. 31, 2016.
Concern about mobile devices and records management sparked the National Archives and Records Administration to warn agencies about the challenges they're likely to face.
The increasing use of mobile devices at federal agencies may have broad implications for records management, something the National Archives and Records Administration has set out to address.
The federal office that serves as the Freedom of Information Act ombudsman is aiming to embed FOIA personnel into information technology procurement and development. The idea would be to ensure in advance that agencies can efficiently search for electronic records in new repositories.